Believe it or not, sometimes data breaches occur from within a company. The situations and reasons why vary, but employees leaving a company with a thumb drive full of sensitive data can be crippling for THE business and the people the data belongs to. The issues could be anything from money to drama in the workplace. Regardless of what’s going on, a human resources department can help.
Not all internal data breaches occur out of malicious intent, though — some of it revolves around viruses or just not being as vigilant as an employee should. Ignorance or flippancy about such an essential prospect as data could destroy a business, so knowledge can also be a powerful tool that HR can help solve. To get more in-depth about this topic, here are three reasons why it may be wise to get HR involved from the start.
1. GDPR compliance
The General Data Protection Regulation or GDPR is part of the European Union’s law to protect more data. The law exists to help those the data belongs to, giving them rights to privacy as well as strength to fight against companies who use their data carelessly. If a data breach occurs, the company is held accountable for everything lost.
With GDPR in place, HR almost has to intervene. Part of GDPR is keeping everyone informed on what their data is being used for. HR ensures that user’s data is only being used for what the original owner intended and agreed to. While the process is lengthy, it saves a lot of legal trouble and potential theft later on.
2. Exit strategies
While many data breaches will occur without an employee trying to hurt the company, these sorts of situations can happen. Having a plan in place before an employee leaves voluntarily or is asked to leave can keep everyone on level ground. The way an exit strategy is handled can differ depending on the company and the nature of their work, but keeping to a set of expectations going in should be more universal.
The pillars of an exit strategy should be put in place as soon as the employee joins the company, ensuring as few misunderstandings as possible. In fact, keeping good communication and appropriate company culture can help breaches like this from ever happening. Regardless, you can’t trust everyone, so restricting access on different levels for everyone may be worth the hassle and extra work.
3. Privacy policies
HR and data
When one thinks of data protection, they may consider an IT department as a critical piece. While IT is very important, those in HR are not to be forgotten. The HR department handles the human side of the business, allowing the employees to hopefully have a more stress-free time of their work. Keeping everyone informed and up to date is part of the task and very important when it comes to keeping information safe.