When distributing any document to another person or organization, you must pay attention to every detail listed within those pages. You can never be sure when private personal or commercial information is listed on a part of a document. The only way to ensure no one else can see that information is to create a redacted version of the document. Below is our guide that outlines how you can easily and securely redact a PDF on your phone, tablet, or computer.
Protecting Confidential Information
One of the primary reasons you may need to edit PDF on iphone, tablet, or computer is to protect confidential information. You may send product specifications to a vendor, a commercial land agreement to a third-party client, or a personal tax form to human resources.
Most people assume that to perform such an action, they must print out a document, manually redact all that information using a black marker, and then scan the page to obtain a redacted digital copy. While that process does always work, it is slow and unnecessary.
Directly redacting a digital document is the ideal way to protect any sensitive information on that page. The problem is if you place a black line over text on a PDF, how can you be sure that another person cannot remove that line and access the information?
Safe Document Redaction
Only by using trustworthy programs can you ensure that your document reduction is permanent and irreversible. Using a program such as Paint on Microsoft or Preview on Mac is insufficient to redact a document, as people can undo the changes you make within these programs.
Using reputable and safe PDF readers and editors like PDF Expert may be the best way to redact documents. The advantage of using such programs is that you have a guarantee that your document reduction is permanent and cannot be altered.
When you add the redaction marks to a document using such a program and save the file, they can never be removed. Ensure you create a new version of each document before you begin redacting. Retaining an unedited copy for your reference is very important.
The Advantages of PDF Expert
Working with PDF documents is a requisite for nearly every job worldwide. Whether you are in the entertainment industry, managing a restaurant, working in a medical office, or an investment banker, you will likely have to create, edit, redact, and sign PDFs occasionally.
Access to a single program that lets you work with PDFs is beneficial. Rather than needing one program for signing PDFs and another for creating them, you have an all-in-one solution to all your PDF-related needs.
Using PDF Expert is exceptionally straightforward, as you can download the app for your iPhone, iPad, or Mac. Then, you only need to open any PDF to bring up PDF Expert, which offers nearly limitless options for working with documents.
Document Storage Best Practices
The safe handling of digital documents is necessary not only when sending them to others but also when storing them. One of the most important steps you can take is to create a backup of all your essential documents using a physical hard drive or on the cloud. If you have any personal or business documents you cannot afford to lose, consider having two backups.
Another best practice for storing digital documents is to have clear and self-explanatory titles for all your documents. For instance, you should include the word “REDACTED” in the file name of any document you are redacting, as it lessens the chance of accidentally sending the unredacted version over email.
Finally, ensure you are never opening sensitive documents using disreputable programs. Reliable programs such as PDF Expert are the best option for opening PDFs, as apps with a less-than-stellar reputation may compromise your information security.
Keep Your Personal Details Secure
You can never be sure what another person would do with sensitive information. Whether you are sending a personal or work-related document, ensure the other person is only accessing information they are allowed to know. Rather than avoiding sending documents because you think they have sensitive information, you can quickly and securely redact them in their digital form. Sending the redacted copy would ensure all that information gets handled correctly. Using reputable PDF management programs such as PDF Expert is the ideal way to organize and view your documents and redact and otherwise edit them.
